Why doesn't the EVU FTE match my FAR?
State faculty activity reporting is conducted in the FAIR system three times a year for the summer, fall, and spring terms. This process is mandated by state legislation to document faculty efforts in educational, research, service, and other categories.
Conversely, EVUs represent annualized educational efforts derived from specific mandated sources and do not cover all teaching or administrative activities. The EVU FTE is calculated based on predetermined metrics or roles with specific time allocations. For clinical departments, EVUs are then monetized. For all departments, EVUs are used in faculty bonus pool data calculations.
Therefore, Faculty Activity Reporting and EVU reporting are not comparable.
Is it acceptable for education coordinators to credit teaching hours from medical professionals without faculty appointments to the division chief or lead faculty?
Even though teaching activity from all faculty, volunteers, staff, residents and students are requested, the redistribution of teaching hours is not sanctioned, as it obscures the EVU FTE earned by individuals for calculating accurate EVU dollars and faculty bonus pool data. Mixing and redistributing teaching hours undermines the precision of the data and disrupts the monitoring of teaching contributions by individuals with faculty appointments, which contradicts LCME accreditation standards.
User GuideWhat are the prospective roles that our faculty may participate?
Faculty for these roles are determined by MCOM UME Senior Associate and Vice Deans and are based on LCME requirements and curriculum needs annually.
Doctoring and EBCR:
Doctoring 1 - 0.1000
Doctoring 2 - 0.1141
Doctoring 3 - 0.0957
EBCR 2 CPS - 0.0300
Committee and annual assignment EVU FTE:
APRC 0.02
Career Advisor 0.20
Specialty Career Advisor 0.02
Curriculum Committee 0.05
Medical Student Selection Committee 0.20
Other education administration roles, variable need based:
Integration Director 0.05 - 0.20
Faculty Development
CCPX Grader
Clinical Assessment - Simulation Support
Clinical Assessment - Remediation
MD/PHD Program Lead
Course and Clerkship Directors
Should prep and post time be added to hours submitted during EVU retrospective collections?
The hours submitted must strictly pertain to student-focused contact time.
For instance, the hours reported for lecturing should represent the actual time spent delivering lectures.
The lecture hour multiplier includes time for preparation and follow-up. All roles include a predetermined multiplier assigned to each contact hour. The multipliers have been carefully calibrated to reflect the standard effort necessary to accomplish the task.
For a comprehensive list of these multipliers and metrics, please refer to the Resources page.
Note: The Physician Assistant (PA) Program uses the Undergraduate Medical Education (UME) Program metrics, with the exception of PA Clinical Preceptors applied metric of 0.125 per teaching hour.
For a complete list of these multipliers and metrics see the Resources page.
How do EVUs translate into dollars and clinical time for Doctoring I, II, III,or IV?
Preceptors who participate in Doctoring are assigned EVUs prospectively for that role consonant with the amount of time needed for the role. If the faculty is USF paid, then dollars for that role flow to their department in order to buy down their clinical time. Any further conversation has to happen with their business administrator, chair, or division chief. If the faculty are not USF paid, the role is voluntary.
I'm having trouble understanding the monetization of EVUs. Is there an example that can explain the calculation?
Yes, an example we can refer to is the Doctoring 1 group facilitation role. All Doctoring 1 group facilitation roles are monetized at the General Internal Medicine, Associate Professor rank. Only certain roles are monetized at the individual rank and specialty.
Example: Dr. X has a Doctoring 1 role with an EVU FTE of 0.10. The calculation will use the General Internal Medicine, Associate Professor benchmark rate of $253,900; along with the fringe rate 33%. The calculation would be as follows: 0.10 * $337,687 [$253,900 * 1.33] = $33,769.
However, if there is a proration, there could be a reduction across the board for all roles to ensure that MCOM meets the budgeted amount for the fiscal year.
Can you provide further clarification of EVUs and monetization per faculty type?
MD/DO Level 1 roles:
· AAMC Southern Region benchmarks for clinicians by individual specialty and rank at 50th percentile
· 33% fringe added to benchmark
MD/DO Level 2 roles:
· General Internal Medicine AAMC Southern Region specialty, at Associate Professor rank, and 50th percentile ($253,900)
· 33% fringe added to benchmark
PhD and MD not clinician:
· UCS and 33% fringe added
OPS faculty:
· UCS and 33% fringe added
Instructor I faculty:
· PA, APRN, Masters - EVU $ calculated for PA program at UCS and 33% fringe added (UME program does not monetize teaching conducted by Instructor I faculty, unless specifically approved by department chair and Vice Dean for MCOM)
For more information on the Level 1 and 2 roles see the Resources page.
Are there any special nuances for Graduate Education that I should know about?
Yes, graduate education has different roles and metrics from the undergraduate medical education (MD program)
Some variations are written assessment multiplier, mentoring roles, and PhD student seminars. For a full list see the metrics table from the Resources page.
EVU data due dates are:
* Mid-August for Summer semester
* Mid-December for Fall semester
* Mid-April for Spring semester
None of the Graduate Education roles are allocated prospectively.
When will our department receive the EVU allocation report by individual faculty?
Upon completion and verification of all retrospective and prospective data, faculty eligible for EVU compensation will be identified and assigned to their respective departments. EVU calculations will then be finalized and approved by the Vice Dean for MCOM, and the budgeted EVU dollar amount for the fiscal year will be approved by the USF Health VP/Finance office. Department administrators and Chairs will subsequently receive EVU allocation reports.
Many positions are maintained from one year to the next, allowing you to use the previous fiscal year's data as a guideline for budgeting in the upcoming year. If the same faculty members continue in their roles, the estimates should remain accurate.
Can you share an estimate of what the EVU dollar buy-down will be?
Estimates regarding the EVU dollar 'buy-down' for clinical time are typically given only in exceptional circumstances. Generally, these estimates may lack accuracy due to potential proration influenced by the constraints of the university budget.
How do I determine the prospective assignment for Scholarly Concentration Program for myself or one of our department faculty ?
Scholarly Concentration Program does not provide prospective EVUs. At the end of the year the activity is collected and calculated. Mentors will get 0.025 per student for first year students. After that it is 0.01 per student but capped at 0.10 total for annual effort. Concentration leader EVU FTE guidelines are found at the Resources page.
What is the deadline for submitting the EVU data collection forms and revisions to roles and hours for retrospective collection?
For course directors and coordinators: Data should be collected throughout the academic year to avoid end-of-year bottlenecks. Submitting EVU data as activities occur ensures accuracy. All EVU data must be submitted by the second week of April if delayed.
For finance admins: Though EVU data must be submitted by mid-April, revisions are allowed until May's end. Programs typically start and end in May and June, making this period crucial for retrospective and prospective data collection. UME clerkships end in May and start in June, while the Physician Assistant Program follows a similar schedule.
Despite April submissions, there is a lag in comparing faculty activities with HR system data. Faculty status, rank, position, and compensation type must be finalized and matched to activity hour collection before calculating EVU dollars. Furthermore, activity role types drive how EVU dollars are calculated, and these intricacies slow down the compilation of final data.
How does enrollment in the 4th year impact course director EVUs and teaching hours collection?
Prospective course director EVUs based on enrollment are assigned to Acting Internships (AI), Most Valuable Electives (MVE), EPAs, ICUs and Emergency Medicine.
Retrospective course director EVUs based on enrollment are assigned to Selectives.
Teaching hours collected regardless of enrollment are conducted for AIs, EPAs, Advanced Surgical Anatomy, Pathology, and Skills, Critical Care Medicine and Intro to Emergency Medicine.
Teaching hours collected if enrollment is 15 or greater is conducted for MVEs, other ICU/EM courses, and Selectives.
Exceptions are:
Clinical Enrichment Elective receives retrospective EVUs for course director and hours regardless of enrollment.
Doctoring 4 receives prospective course director EVUs and teaching hours for certain roles/faculty based on the discretion of the Sr. Assoc. Dean.
More information can be found at the Resources page.
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I believe there should be a correction of the EVU amount that was allocated at the beginning of the fiscal year. How do I check or verify that the correction will be processed?
Individuals seeking clarification on whether corrections will be incorporated during the midyear budget review are encouraged to contact the EVU administration team via email to verify that any updates to individual faculty EVU allocations have been accurately recorded. Please note that, although adjustments to departmental EVU FTE or dollar allocations may be communicated early in the fiscal year, changes to departmental figures are only permissible during the mid-year adjustment period, which typically commences at end of January.
📧 stanner2@usf.edu